Forms and Documents

 

District Due Dates:         Purchase/Travel Occurred         Due NO LATER than
                                                 July-November                               December 15th
                                                 December- March                           April 15th
                                                 April- June                                        July 15th

 

General Fund

Note:  Use date of travel for Mileage and Conference Reimbursements.  Avoid crossing calendar years or mixing calender years the rates are different.
Conference & Travel - Approval Form (Travel PO Requests for building/department & TI)

2020 Mileage Reimbursement Request Form

2020 Conference & Travel Reimbursement - Use Date of Travel

2020 Teacher Improvement Conference & Travel Reimbursement 

Per published deadlines only December travel & mileage will be accepted after 12/15/19

2019 Mileage Reimbursement Request -  

2019 Conference & Travel Reimbursement - Use Date of Travel 
2019 Teacher Improvement Conference & Travel Reimbursement

General Fund Refund Form
General Fund Reimbursement Form
General Fund Request for Payment Form
Teacher Improvement Reimbursement - Tuition Only 

 

Reference 
Finance Office Reference Guide (Reimbursement guidelines and school procedures)

Student Activity
2019 Student Activity Mileage Reimbursement Request

2020 Student Activity Mileage Reimbursement Request
Student Activity Request for Funds
Student Activity Reference Guide
Simple Ledger

Miscellaneous
Amazon Business Instructions

Car Rental Request Form (district directly pays)
Car Rental Discounted & Tax Exempt for District Reimbursable Travel (e.g TI)

Car Rental for Discounted Leisure Travel
Domino's Direct Billing Program
Finance Office Communications (Internal)
Foundation Grant Reimbursement Form
General Fund Deposit Summary
In-District Mileage Chart
REP (Registry of Educational Personnel)
RevTrak Set Up Request Form
Student Scholarship Claim Form
SCTN Video Recording Request 

Attaching Documents to Online Forms: Tips

PDFs preferred
Scan documents together when possible
Scan Documents in a single direction
Only attach documents one time, delete duplicates
Avoid attaching photos/jpegs
Use a scanner ap if using a phone to create PDFs (e.g CamScanner):
 -The aps allow for photos of all receipts/documents to be combined into a single, legible PDF.

Insurance

Certificate of Insurance Request Form 
Incident/Accident Report (NOT for Employees-Must Report to HR - HR Web page)
Property Loss Form (Damaged items/property)
Auto Incident Form
 

Vendor

Vendor ACH Form
Vendor Form - W9 Request